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COVID-19 safety at our events

Last updated on 29 November 2021, in response to the UK Government announcement regarding the new Omicron COVID-19 variant on 27 November 2021 .

The safety of our members, delegates and staff is at the forefront of our plans and we want to reassure all our attendees that we have taken measures to ensure their safety. We will be following government guidelines at all our events, in addition to any venue-specific policies, to provide peace of mind to those attending. In addition, we will be encouraging all delegates to practice good hygiene, maintain social distance where possible, and use masks indoors.

We will carry out extensive risk assessments, including a specific COVID-19 assessment, prior to our events and will be making the assessments available to all attendees on the event websites for your information and peace of mind. Due to the ever-changing landscape of the risk of COVID-19, and the possibility that government guidelines may change, we will review our risk assessment in the final planning stages for any event.

Read the government guidelines for event planning.

Download our quick-guide to COVID-19 safety at our events (updated 29 November 2021).

Read our frequently asked questions below for further information.

Frequently Asked Questions (FAQs)

What measures will be in place at the venue for greater COVID-19 safety?

We will work closely with all our venues to maximise the safety of everyone attending, including Society employees and speakers.

We will be following the government guidelines very closely and will be carrying out a risk assessment in the weeks closer to the event. We will publish this on the event website and inform all registered delegates.

We will provide clear information for everyone before and during our events.

We will encourage good hygiene practices, retain contactless processes where possible, encourage delegates to maintain social distance where practical, and support the use of masks indoors.
 

Do I need to wear a mask?

You must wear a face mask indoors in public spaces while at our events, unless you are exempt, or whilst eating or drinking. 

What happens if the COVID-19 situation changes in the UK?

Our top priority is the health and wellbeing of everyone attending our events in any capacity. It is difficult to predict how the COVID-19 pandemic situation will change over the next few months, we can only reassure you that we will continue to monitor the situation closely and keep you updated on any developments. If things change, we will review and update our approach accordingly.

As vaccination programmes continue to roll-out and provide the nation with extra protection, we hope this reduces the need for the measures we have outlined here. However, we also recognise that the global COVID-19 situation could mean that we need to increase these measures and ask our delegates to take additional steps to improve safety.
 

Will I need to have had a vaccine or a recent negative test to attend?

We strongly support the vaccination programme and encourage everyone who is eligible to take up the vaccine when offered, including the booster programme as it becomes available.

All attendees should take a lateral flow test before attending our events. If your lateral flow test result is positive, you should not attend the event. See the sections below for more information on what to do if you receive a positive test result.

Should the venue require a COVID-19 pass showing vaccination details or test results, we will provide clear information for attendees ahead of the event and in good time.

If you are travelling from outside the UK, ensure that you check the latest information on requirements for entering the UK before you book your place at our events.
 

What should I do if I experience COVID-19 symptoms or receive a positive test result?

Anyone experiencing COVID-19 symptoms must not attend our events. The symptoms include:
 
  •  a high temperature – this means you feel hot to touch on your chest or back
  •  a new, continuous cough – this means coughing a lot for more than an hour, or three or more coughing episodes in 24 hours
  •  a loss or change to your sense of smell or taste – this means you cannot smell or taste anything, or things smell or taste different to normal
If you are displaying COVID-19 symptoms, receive a positive test result, or are unable to attend for any other reason, you will be offered a full refund and the option to attend virtually with a partial refund. Please let us know as soon as possible.

We cannot cover the cost of any cancelled travel or accommodation. Please speak directly to your providers and check you have adequate travel insurance policies in place.

Follow NHS guidance on what to do if you have symptoms in the UK.

Should we need to cancel an event, we will offer a full refund to all delegates, or the option to attend virtually if the event moves fully online.

If you have any questions about any of the above, or would like to talk this through with us, please do get in touch at meetings@bps.ac.uk or +44 (0) 20 7239 0183.