Bursaries grants & expenses

In furtherance of its objectives to promote pharmacology and the education and development of pharmacologists, the Society has established a bursary and travel grant fund The Bain Memorial Bursary Fund. Bursaries and travel grants are provided as a contribution towards the cost of Society members attending symposia, conferences and meetings deemed by the Society to be of interest to pharmacologists.

The availability of bursaries and travel grants for Society meetings will be advertised in the promotional material for that meeting. A list of currently eligible meetings is provided under Current Bursary Awards or Current Travel Grant Awards below.

Members wishing to apply for bursaries or travel grants to attend non-Society meetings, should email Karen Schlaegel at the Society’s office, with details of the meeting in question (if possible a link to the programme or website), a copy of the abstract submitted for presentation together with the estimated costs in accordance with the Guidelines below. Applications must state whether any other funding has been requested or awarded and if affirmative the amount requested or awarded. Please note that applicants are generally expected to have been a member of the Society for at least one year. The Vice-President Meetings (or Vice-President Clinical, as appropriate) will confirm whether or not the meeting qualifies for bursary or travel grant support.

Bursary and travel grant funds are provided having regard to the Society’s financial position from time to time and all applications will be assessed on a first come, first served basis. Preference will be given to applications for attendance at Society meetings from students and recent post graduates and to those who have not previously received a Society bursary or travel grant within, the preceding 12 month period, especially if contributing to the meeting.

Guidelines

Typically, bursaries and travel grants are available subject to the following guidelines:

Applications in the prescribed format will normally only be considered if received not more than 26 nor less than 6 weeks before the advertised start of the meeting to which the application relates

The maximum amount for individual bursaries and travel grants will usually be restricted to up to 75% of the aggregate cost of registration, accommodation and travel. Food and beverage costs and travel incidentals will not be reimbursed. Costs will be based on the Society’s assessment of the most economical mode of travel and a reasonable standard of accommodation

Applicants will be informed of the outcome of their application and, if successful, of the upper limit of the award

Bursaries for international Meetings (i.e. Meetings outwith the UK) will only be provided if the applicant is speaking, presenting a paper or participating in a workshop or similar

Bursaries and travel grants can only be paid during or after a meeting and against a claim in the prescribed format, supported by original receipts. Claims must be presented within 4 weeks of the advertised closing date of the meeting to which they relate. Late claims will not be considered

Claimants will be required to certify whether any additional funding has been requested/obtained and the amount. The amount of any additional funding may be deducted from the amount payable by the Society

The amount payable in respect of any claim will be the upper limit of the award or the total of actual receipted costs, whichever is the lower

All bursary awards and payments are made at the discretion of the Honorary Treasurer whose decision will be final

Bursary Applications - Process

All applications must be submitted in the prescribed format. The Society reserves the right to require applications from Student Members to also be supported by a Society Member, Fellow or Honorary Fellow. Should this be the case, the applicant will be contacted

Applications must be sent to the Society Office within the prescribed time frame (i.e. not more than 26 nor less than 6 weeks before the meeting starts)

A list of currently eligible meetings is provided under Current Bursary Awards or Current Travel Grant Awards below

All applications will be considered in the round after the closing date. Applications will be priority ranked in the order agreed by the Finance & Risk Committee from time to time and all applicants will be notified as to the outcome

Emails notifying a successful application should be retained for submission with the Claims form

Bursary Payments

Claims will not be paid until after the meeting has closed unless the Society has advised that claims can be paid during the meeting to which they relate. Claims must be submitted on the prescribed form supported by original receipts only and a copy of the email confirming the award. All claims must be received at the Society’s Office within 4 weeks of closure of the meeting to which they relate. Receipts will not be returned by the Society and claimants should therefore ensure they keep copies if required. Late claims will not be entertained under any circumstances

Payments will only be made direct to bank accounts in the name of the bursary applicant, unless the Society has stated otherwise in its email notification confirming the award

Bursary Claim Form